Alright, let's get into the process...what I can remember, that is. This all begins probably six months before the upcoming conference. That's right, as soon as one conference is finished, the Church begins preparing for the next. There is even a lady (at least while I was there) who oversees the whole process. She had about a 50-page detailed schedule that outlines exactly what each employee should be doing by exactly what day...for everything related to conference.
But the "good stuff" comes the few weeks directly before and after the conference weekend. So here are some of the general things that go on on the editorial side that I got to be involved with. I'm sorry this is long, but I think it's interesting!! :)
Fact Checking:
Not every talk is available beforehand, but most are and are sent to the Church curriculum department. (That is the department the magazines operate under.) At this point each talk is read over twice, by Reader A and Reader B. Both will read through the sermon and mark any basic grammatical changes that will need to included once the text is formatted for the magazines. These aren't typically passed back to the speaker, unless there is a strong need for a change, such as one that would alter the meaning in the text. But the key part of this process is the fact checking. Any reference to a scripture, past conference talk, various speeches, poems, stories, etc. is tracked down and documented. So if a talk references Ezra T. Benson's "Fourteen Fundamentals in Following the Prophet," the staff member would find the original reference, photocopy the address, make sure the next text matches the original, and attach the fact-checked materials to the talk. We would be photocopying the scriptures, lesson manuals, Preach My Gospel, True to the Faith, prophet biographies, etc. Any material that is referenced in a talk is attached to that talk. Reader A is responsible for the primary gathering, but Reader B will run through the materials again and add any that are missing. The staff members will work on a variety of talks as either Reader A and Reader B at any time.
Live Watching
Obviously the staff members are always watching for some significant announcement or something deemed "out of the ordinary." Typically these kinds of announcements would take place in the Saturday sessions (such as five new temples). When I worked with the magazines as an intern, I was assigned to attend the Sunday morning session. I had my name on a list of press members and received a press pass from the Church. I arrived at the Conference Center Sunday morning and presented my credentials. From here I was directed to the news room. This room is on the back of the main floor directly facing the stand. There are about four rows of seats, and we all watch through the window of walls in front of us. The reporters in this row technically "can" be seen through the windows but it's a little difficult.
When you walk into the room, you are handed a stack of materials, the most significant of which are the printed text from every speaker that session. Then each of the news members can follow along with the speakers as they present their sermons. *That was definitely one of my favorite things!* It was great to be able to write notes straight on the talks, being able to highlight what stood out, etc. I wasn't writing any news reports of the talks, but if you look at, say, the Deseret News, they offer articles from each talk. And they offer direct quotes...which would come from these printed materials. If I could access this every session, I definitely would. We, of course, also make note of any changes or deviations from the written plans.
Another thing about this room is that the senior missionaries also bring in and set up snacks. I personally thought it was the perfect medium setting for watching conference. I could be dressed up and attending the session in the Conference Center. But the reporters would also make comments, get up and walk around, partake of snacks, etc.
Press Conferences
These don't always take place, but any time a change in leadership takes place, the Church will hold a press conference. When President Hinckley died (which was during my internship), they help an immediate press conference. The Young Women presidency was reorganized during this conference, so a press conference was held during the two Sunday sessions in the Beehive building. This simple conference introduced the new sisters and allowed them to share their thoughts and plans for the calling. Then the conference attendees lined up to ask questions.
This conference strongly affected my personal thoughts towards the current Young Women presidency. I think they are amazing and capable leaders for this organization. Elaine Dalton would hug each of us (probably the notably younger "young women" attending at least) and truly displayed love for the people around her.
Pulpit Checks
Early Monday morning after the conference, the flurry begins. Every staff member participates in pulpit checks. Again, we each receive a print out of the talk and a DVD with the video of that talk on it. And we watch it again, this time officially marking ANY VARIATIONS from the written text to the spoken words. At least two people re-watch each talk. If there are notable differences that came over the pulpit, it's likely one or two people would check the new material.
It really was so fun to return to work after a conference weekend and set to work listening to the talks again. :)
New General Authority/Auxiliary Biographies
Typically General Authorities are released in the October sessions of conference and new General Authorities are called in the April sessions. I was lucky enough to be around during the April sessions because the magazines write biographies for the magazines of each new person called. The magazine staff members usually have an idea of how many biographies they will have to write based on how many authorities were released the previous conference. Sometimes they might be surprised with more than they expected. While I was there 15 men (yes, fifteen!) were called to serve in the First and Second Quorums of the Seventy, plus the reorganized Young Women's presidency, the call of Elder D. Todd Christofferson as a new member of the Quorum of the 12 Apostles. Each of these individuals would get a biography in the magazines.
I got to interview and write the bio for Gary E. Stevenson, Tad. R. Callister, and Mary N. Cook.
Proofing
To me, this was one of the most unique things about the process of producing the General Conference issue. A whole team of editors come in during these few weeks to volunteer their services. One of the main things they do is proofing the text that has been formatted in the layout. Again there is an Editor A and an Editor B. Editor B will have a copy of the formatted text. Editor A will have a copy of the conference talk any changes made by editors previously. Editor B will then read aloud the text as Editor A follows along making sure everything is exactly the same. Yes, EXACTLY.
See, Editor A will read everything that appears in the text, including capitalization and punctuation. Take the following passage, for example:
"No one of you is a small or insignificant thing, in part because you make the Gospel of Jesus Christ what it is — a living reminder of His grace and mercy, a private but powerful manifestation in small villages and large cities of the good He did and the life He gave trying to bring salvation to other people. We are honored beyond expression to be counted one with you in such a sacred cause."This would be read as follows:
Pos cap No one of you is a small or insignificant thing com in part because you make the cap Gospel of two cap Jesus Christ what it is space em dash space a living reminder of cap His grace and mercy com a private but powerful manifestation in small villages and large cities of the good cap He did and the life cap He gave trying to bring salvation to other people point cap We are honored beyond expression to be counted one with you in such a sacred cause point posA key for clarification
pos = apostrophy
cap = capitalized letter
com = comma
point = period
bang = exclamation point
It's fun to do and the people who have been doing it for years are AMAZING. It's like second nature. I admit after this process, I would randomly read text like this for fun.
Anyways, that's all I have to share for now. This went a bit longer than I had planned, but I should know by now that I ramble. I hope it's been interesting!